Space Usage Rules and Regulations

(Please Click Here for Printable Rules and Regulations

Cathedral Church of St. Paul

138 Tremont Street, Boston MA 02116

Telephone: 617-482-5800 ~ Fax 617-338-5579

www.stpaulboston.org

 

Please Read This Before Signing the Rental Agreement for Use of Facilities

 

USE OF RENTAL SPACE AND EQUIPMENT

 

Decorations

Decorations may be attached to the walls and doors with masking or blue painters tape only. All such decorations must be removed immediately and completely following the event.

Entry

Unless an event is taking place in the Cathedral sanctuary, entry is through the 138 Tremont Street entrance located to the right of the church steps (where the Episcopal Diocese of Massachusetts sign is located). Entrance to Sproat Hall activities is through this door and down the stairs to the immediate left. The entry is open until 8:00 p.m. on week nights and until 4:00 p.m. or the end of your event (which ever comes earlier) on Saturdays. If participants in your event are arriving later than 8:00 p.m. on week nights you must let Robert Greiner at the front desk know and you must arrange for a person to let people into your event after 8pm when the doors are locked.

If your event is taking place in the Cathedral sanctuary, the church doors will be left open until an appropriate time determined by you and Robert Greiner.

Food and Drink

There is no food or drink allowed in the Sanctuary or Chapel. All other food and drink requires approval in advance as noted in the letter of agreement for space usage.

Kitchen Use

Use of the kitchen must be expressly requested. User shall leave the kitchen clean, and all dishes and utensils in their appropriate places. All garbage and trash shall be placed in containers provided by the church.

Organ and Piano Use

Permission to use church instruments must be granted at the direction of the Music Director. If the User wishes to have instruments tuned, they will be tuned at the User’s expense by a craftsman approved by Cathedral. Pianos cannot be moved without the permission of the Music Director.

Physically Impaired Access

Access for the physically impaired is through the 138 Tremont Street entrance; the Cathedral sanctuary and Sproat Hall are accessible from an elevator located in the corridor at the 138 Tremont Street entrance. There are bathrooms accessible from all Cathedral spaces through elevators.

Reasonable Care

All persons and groups using our facilities are expected to exercise reasonable care and judgment in such use in order to prevent defacement, damage, or breakage. The persons signing the letter of agreement for space usage shall be responsible for paying costs incurred by Cathedral in cleaning, repairing, or replacing any part of the building or its furnishings and equipment which in the judgment of the Facilities Manager has been carelessly or irresponsibly subjected to more than normal wear and tear by the persons or group involved.

Storage

Storage for User is provided at the discretion of the Facilities Manager. Please be advised that there is limited storage space in our buildings, and storage can only be offered on a limited, temporary basis. The Cathedral assumes no responsibility for personal property or User property stored at the Church.

Supervision

The User is responsible for providing adequate supervision of her/his invitees. This person shall be identified in the agreement.

 

SET UP AND CLEAN UP

 

Room Set Ups

It is the User’s responsibility to communicate set-up needs to Robert Greiner when signing the letter of agreement. Any set up requests by the User are limited to the equipment available at the time of the event.

Clean Up

The User is responsible for removing all of the organization’s materials and all people’s personal belongings after an event, and for seeing that left-over food is placed in the trash receptacles provided by the Cathedral.

 

OTHER SPACE USAGE POLICIES

Alcohol Policy

Beer or wine only may be served at events at the Cathedral. Alcohol may not be served to those under 21 years of age.

Children and Youth

The Cathedral and the Episcopal Diocese of Massachusetts have adopted Safe Church Practices and Procedures for children and youth, as developed by the Episcopal Church. All users of our facilities should be aware of the following essential issues regarding events including children:

• No fewer than two non-related adults must be present at all times during any program or event involving children.

• These adults must be 18 or older and must be at least 5 years older than the children with whom they are working.

Church Priority

The Cathedral reserves the right to cancel any reservation in a time of extreme need. The church will make every effort to avoid such situations. Should this occur, any fee the user has already paid will be returned in full immediately.

Emergency Evacuation

The Cathedral buildings are fitted with a fire detection and enunciation system and security alarm. If the fire alarm activates, you must leave the building immediately through the nearest EXIT sign. The Boston Fire Department is automatically notified if the alarm is triggered.

Final Decisions

In case of doubt or uncertainty by any outside person or User about the application or interpretation of these regulations, or in our customary practices not specifically mentioned here, the Cathedral Administrator or his/her delegated representative, including sextons, shall decide the matter and all individuals and Users shall abide by the Cathedral Administrator’s directions or forfeit immediately the use of any part of the facility.

 

Personal Property

St. Paul’s Cathedral assumes no responsibility for personal property of building Users or their invitees prior to, during, or following your event. Valuables should be kept on one’s person at all times.

 

Cathedral Property and Furnishings

No furniture or fixtures may be moved or adjusted in any way without the direct supervision of the sexton on duty.

 

Smoking Policy

Smoking is not permitted anywhere in the building. Incense may not be used.

 

At all times, if you need assistance during your event, please ask a sexton.

 

Signature:_____________________________ Date:_____________________

Please print your name: _________________________________________

 

Your signature constitutes agreement to the Rules and Regulations set forth above.